SmartGateVC is an early stage investor in deep tech and science-driven startups across Armenia, wider Eastern Europe, and California. Apart from the fund, we are operating 2 technology hubs - Hero Houses in Yerevan, AM, and Glendale, CA where we host entrepreneurs and engineers, run startup growth programs and act as a catalyst for technology, science, entrepreneurship, and capital.
What you will do:
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. The Administrative Manager will lead the smooth and efficient administration of the Hero House co-working space and SmartGateVC initiatives by owning the following responsibilities:
- Supervision of day-to-day administrative issues
- Preparation of administrative documents using Microsoft Office, book/record-keeping
- Preparation and printing of daily and monthly reports
- Management of Human Resource paperwork
- Tracking and processing invoices
- Making sure all the records and documentation are in compliance with the regulations and requirements of partner organizations
- Management of online and offline premises of Hero House, supervision of the facility maintenance
- Hero House co-working community management
- Support with organization and logistics coordination for community events/gatherings
- Acting as a liaison between accountants/lawyers and supervisors
- Coordination of travel arrangements including flights, visas, and other reservations
- Taking on special projects, when needed
What we are looking for in a candidate:
- Strong skills and knowledge of Microsoft Office (emphasis on Excel, Word, PowerPoint)
- 1-3 years of administrative support experience in/working with an international organization
- Excellent writing and speaking knowledge of English
- Bachelor’s degree (preferred, but not necessary)
- Experience with coordinating travel arrangements
- Excellent communication skills
- Ability to handle multiple time zones
- Highly organized with strong attention to detail
- Problem-solving attitude
- Ability to multitask and prioritize
- Performing duties with the highest level of confidentiality and integrity
- Ability to work methodically and meet deadlines